By May 22, 2020 (Applications may be closed before the deadline if all booths are fully booked)
1. TERMS OF REFERENCE 1) The term "exhibition" shall mean "IMPORT GOODS FAIR" 2) The term "organizer" shall mean "Korea Importers Association(KOIMA)", Seoul, Korea. 3) The term "exhibitor" shall mean the individual, company, or organization who has applied for the exhibition. 2. APPLICATION FOR PARTICIPATION 1) All applications for participation shall be made on the prescribed application form, which shall be submitted to the organizer. 2) The "exhibitor" must submit the application form duly signed along with 50% of the participation fee including any additional utility service charge. The organizer, however, may defer or refuse the acceptance of an application in the event that sufficient space is not available or the announced exhibit is considered by the organizer not germane to the exhibition, and though the application form has already been submitted, the organizer will return the application form and the participation deposit money one month before the exhibition. 3) The "exhibitor" should inform the "organizer" about any changes made on the submitted documents including the application form and all the other forms, immediately. Any losses incurred by failure to report shall be covered by the exhibitor. 3. TERMS OF PAYMENT 1) 50% of the deposit of the participation fee and/or relevant stand charges must be paid at the time of the application by the exhibitor and the balance shall be paid not later than May, 31st, 2020. (The exhibitor may pay the full participation fee at the time of application.) 2) The participation fee shall be paid by the due date. Otherwise the organizer has the right to cancel the contract and to dispose the space at his discretion. And in case he does, the participation fee already paid shall not be refunded. 3) If the application fee and utility fee are not paid in full, the organizer shall reserve the right to seize the exhibit. 4. ALLOCATION OF EXHIBIT SPACE 1) The organizer shall allocate the space in accordance with the order of application, size of the space applied for, and the nature of the exhibits, the exhibitor can not make a formal objection to the allocation. 2) The organizer shall reserve the right to change the location and/or the size of the space allocated to the exhibitor at any time prior to the commencement of the build-up of the exhibition, should exceptional circumstances demand, and the exhibitor shall have no claim for compensation as a result of any changes. 3) Under no circumstances may the exhibitor resell, transfer rights to, or enter into a mutual agreement to change assigned booth(s) with another party, without the prior approval of the organizer. 5. USE OF THE EXHIBIT SPACE 1) The exhibitor shall exhibit their stated products and must have competent personnel in their booth(s) during the entire period of the exhibition. 2) All exhibits must accord with the statement on the application form, and be related to the theme of the exhibition. Public auctions and sales without permission of the organizer are strictly prohibited. If the exhibitor violates the above mentioned rules, the organizer can stop the exhibitor's activity, remove his/her exhibits or order the dismantling of his/her booth. In this case, the participation fee shall not be refunded and the exhibitor shall have no claim for compensation. 3) The organizer shall have the right to prohibit certain persons from entering the exhibit. 4) The exhibitor shall operate and demonstrate its exhibit so as not to annoy, endanger or interfere with the rights of other exhibitors or visitors. Any practice resulting in complaints may be prohibited by the organizer. 6. BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR 1) In the event of abandonment or rejection of all the allocated space or the partial space, the exhibitor shall notify the organizer in writing immediately. In this case the participation fee already paid will not be refunded. 2) If the notification is made before April, 30st, 2020, the participation fee except the deposit shall be refunded. 3) The refund fee shall not bear any interest. 7. CANCELLATION AND CHANGES OF THE EXHIBITION In the event of the cancellation of the exhibition by the organizer, the participation fee paid will be refunded fully. But if the cancellation was caused by force majeure such as an act of nature or war, the fee will not be refunded. In this case the exhibitor shall have no claim for compensation from the organizer. 8. CONSTRUCTION AND DECORATION OF STAND, DISMANTLING, AND RESTORATION 1) All exhibitors must complete their construction and/or decoration, and move in and display their exhibits by the date and time stipulated by the organizer. 2) Modifications including decorations such as painting the floor, ceiling and pillars will not be permitted. The exhibitor shall be responsible for compensating any damages to the facilities of the exhibition hall. 3) Exhibitors shall remove all exhibits and stand fittings from the exhibition hall within the period stipulated by the organizer and indemnify the organizer against any cost incurred by reason of delay or damages to the facilities of the exhibition hall. 9. SECURITY, RISK, THEFT AND INSURANCE 1) The organizer shall protect the exhibits and visitors from potential safety hazards. 2) The exhibitors shall be held responsible for any loss or theft of, or damage to exhibits, stand fittings or any articles belonging to the exhibitors during the construction, exhibition and dismantling periods. 3) In the event that the exhibitor intentionally or negligently causes a fire, theft, breakage or other accidents inflicting damages to the organizer or others, the exhibitor shall be responsible for those damages. And the exhibitor shall also be responsible for insuring their exhibits. 10. FIRE REGULATIONS 1) Materials used in stand and display construction must be properly fire proofed in accordance with the pertinent regulations of Korea. 2) The organizer has the right, should circumstances necessitate, to make changes in the exhibitor's stand for fire control. 11. SUPPLEMENTARY CLAUSES 1) Whenever necessary, the organizer shall have the right to issue supplementary regulations in addition to the terms and conditions. 2) Any additional written regulations or instructions shall form part of the rules and regulations for participation in the IMPORT GOODS FAIR and they shall be binding on the exhibitors. 3) The exhibitor shall also observe the regulations stipulated by the management of the exhibition halls of COEX. 12. ARBITRATION OF DISPUTES Any dispute, difference, or question which may arise at any time hereafter between the organizer and the exhibitor of these terms and conditions for participation or the rights and liabilities of the parties hereto shall be finally settled by arbitration in Seoul in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board.
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